Documentation Specialist
Location: Chennai, Tamil Nadu, India
Job ID: R0044290
Date Posted: Apr 27, 2024
Segment: Green Energy & Mobility
Business Unit: Hitachi Energy
Company Name: HITACHI ENERGY TECHNOLOGY SERVICES PRIVATE LIMITED
Profession (Job Category): Project/Program Management
Job Type (Experience Level): Experienced
Job Schedule: Full time
Remote: No
Description
Company Information:
Hitachi Energy is a pioneering technology leader that is helping to increase access to affordable, reliable, sustainable, and modern energy for all. We help to power your home, keep the factories running, and our hospitals and schools open. Come as you are and prepare to get better as you learn from others. Bring your passion, bring your energy, and plug into a team that appreciates a simple truth: Diversity + Collaboration = Great Innovation.
Visit us - www.hitachienergy.com
About the business:
The Hitachi Energy Indian Operations Center (INOPC) is a competence center with around 2300 skilled engineers who focus on tendering, engineering, planning, procurement, project Management, functional system testing, installation supervision, documentation and commissioning. However, over the last decade, it has evolved to become the largest Operations hub. The India Operations Centre team at Chennai, Bangalore and Gurugram supports Hitachi Energy’s units in more than 40 countries across a wide portfolio of all the four business units in Hitachi Energy To date, the team has executed engineering and commissioning for projects in more than 80 countries.
Your responsibility:
Handling of all documents from Internal and External Suppliers
Sending documents for information and approval both Internal and End Customers
Sort, Structure and put together the Site Documentation, both electronically and paper
Delivering Tender Documentation (Bid-submission) to Customer with the inputs from Lead Engineers, Tender Leader and Dept. Head’s. Profile & upload Drawing files, Manuals, Test Reports, Calculations, etc. required for the Bid-submission from internal and Suppliers into the Database or common drive and various tools like PDL and Binder.
Proper follow-up with other departments to submit the documents.
Organize the files in a folder structure in the softcopy Binders.
Should have experience in contract reading and understand the Customer documentation requirements.
Check & upload the Drawing files, Manuals, Test Reports, Calculations, etc. from Engineers and the SubSuppliers
Upload the documents into the Document Management System (EDMS)
Maintain the complete Project Documentation Status
Communicate with Project Manager and Departments for Clarifications and Suggestions
Proper follow-up with other departments to submit the documents.
Distribute the documents to various departments for Review & Approval
Send the documents by Transmittal for Customer Review & Approval
Adding the documents into e-Room (web-based database, Easy access for the members in different locations)
Organize the files in a folder structure in the softcopy Binder.
Print out the drawings as hard copies and insert them into binders, if needed (This is the installation and Final Plant documentation) and send it to respective sites
Check & upload updated drawing files (updated due to possible changes during the installation on-site) and all the above steps will be followed for new revisions, As-Built documentsare printed out as hard copies and insert into binders and send to respective sites (This is the As-Built Documentation)
After the Customer Approval, hand over the Project to After Sales Department.
Living Hitachi Energy’s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.